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Job Description
Department: Human Capital
Reports to: Executive Director - Human Capital
Scope and Purpose:
We are seeking a proactive and organized bilingual Human Capital Admin Assistant to support the HR department in daily administrative and operational tasks related to human resources and office administration. The ideal candidate should possess strong communication skills in both Arabic and English.
Essential Duties and Responsibilities:
- Maintain, organize, and update employee records and HR databases.
- Handle employee inquiries and provide support regarding HR policies and procedures.
- Prepare HR-related reports and documentation as required.
- Support recruitment and onboarding administrative activities.
- Manage office administrative tasks and coordinate housekeeping activities.
- Monitor and maintain office supplies and inventory.
- Ensure confidentiality and proper handling of employee information.
- Coordinate with internal departments and external parties when needed.
Qualifications
Education:
- Bachelor’s degree in Human Resources, Business Administration, or a related field.
Experience:
- Proven experience as an HR Assistant, HR Administrator, or in a similar role.
- Basic understanding of HR functions, policies, and best practices.
- Proficiency in Microsoft Office applications.
- Fluency in both Arabic and English (written and spoken).
- Strong organizational and time management skills.
- Excellent communication and interpersonal abilities.
- High attention to detail with the ability to maintain confidentiality.
- Ability to work effectively both independently and within a team environment.
Key Competencies
- Proficient in the Microsoft Office suite.
- Strong organizational and time management skills.
- Excellent communication skills.
- Knowledge of human resources processes and procedures.
- Experience in data entry and record keeping.
- Familiarity with archiving systems and practices.
- Attention to detail and accuracy.
- Ability to maintain confidentiality.
- Problem-solving skills and ability to work independently or as part of a team.
- Office management skills, including inventory, scheduling, answering correspondence.
- English and Arabic proficiency, reading and writing .
Job Details
Job Title
Admin Assistant - Human Capital
Job Country
Kuwait
Job City
Hawali
Job Role
Administration
Employment Status
Full time
Employment Type
Full-time staff
Preferred Candidate
Career Level
Mid Career
Residence Location
Kuwait
Careers at American University of Kuwait
The American University of Kuwait (AUK) is an independent, private, equal opportunity, and coeducational liberal arts institution of higher education. The educational, cultural, and administrative structure, methods and standards of AUK are based on the American model of higher learning. The language of instruction is English.
Established by Amiri Decree 139 in 2003, AUK received its Institutional Accreditation from the Private Universities Council (PUC) – Ministry of Higher Education in the State of Kuwait, as of February 1, 2006.
AUK offers students a quality education based on an American college model. The faculty, administration, and staff work hard to create a caring environment where every aspect of the student’s development gets attention and support. The course of study is designed to prepare students for the contemporary world where critical thinking, communication skills, and life-long learning have become imperative. The Liberal Arts education system aims not only to guide the students to fulfill their educational goals, but to also instill effective critical thinking skills that they can apply in their future careers in the fields of their choice.
The AUK faculty is comprised of a highly qualified group of international academics experienced in the American style of higher education. There are over 123 faculty members at AUK, 92 percent of whom have earned PhDs or terminal degrees. With most class sizes ranging from 17 to 24 students, developing bonds between students and professors is easy.
During their academic career at AUK, our students will be trained to improve their academic skills, time management skills, and learn stress reduction techniques. Our students will also find opportunities to gain professional experiences through our student employment program and internships, develop their creative talents and maintain their personal health and fitness through our extracurricular activities, and learn to become involved members of the community.